Corporate Secretarial

ILSFS has three employees dedicated to the provision of corporate secretarial and regulatory compliance services with over 40 years combined experience with providing corporate secretarial services to funds, companies, partnerships and unit trusts (Investment Vehicles) that are domiciled in Bermuda, Cayman Islands, and The British Virgin Islands. Our team understands the time constraints and documentation required in carrying out intricate fund transactions as well as completing regulatory requirements for funds and companies in various jurisdictions. They are able to effectively and efficiently coordinate with directors, officers and other parties to ensure that timely and accurate completion of the regulatory and corporate deliverables relating to the fund transactions are accomplished. Services include the following:

  • Liaise with legal counsel on creation/amendment of constitutional and offering documents
  • Comply with all legislative and regulatory requirements including the requirements of any stock exchange
  • Organize and attend meetings with the Board of Directors by preparing meeting notice and agenda, distribute meeting materials, record decisions, prepare and finalize minutes of meeting
  • Organize and attend shareholder meetings to ensure approval requirements are met, record decisions, prepare and finalize minutes of meetings
  • Prepare written resolutions for specific transactions and coordinate the execution
  • Organize regulatory filings and the payment of government and other domiciliary fees
  • Provision of Registered Office for Bermuda and Cayman funds
  • Provide an individual or corporate entity to act as company secretary, segregated account representative and director
  • Maintain minute books & corporate records
  • Advise on best corporate governance practices

The ILSFS Corporate Secretarial Group uses the best of breed technology to ensure the accurate management and administration of the Investment Vehicles we service. Our corporate database is ViewPoint which was founded in 1994 and is the world’s leading software in the management of different entity structures. It is currently used in over 40 jurisdictions and relied on by over 5,000 users. ViewPoint’s Administrator module assists our team in organizing key attributes and events for servicing our Investment Vehicles including, but not limited to:

  • Registered office & statutory addresses
  • Annual return details & dates
  • Memorandum & Articles/ Bye-Laws details
  • Change of name details
  • Business registration details
  • Directors – min required, max allowed
  • Share registration and ownership analysis
  • Statutory officers and general relationships